11 Best Warehouse Management Software for Small Business

Written by

Darren DeMatas



Written by

Darren DeMatas


Reviewed By Our team of writers and content creators are experts in ecommerce and we fact-check every claim in our work to ensure it’s accurate and up-to-date. (Learn about our editorial guidelines.).

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Running a small business is no small task, especially if you have a warehouse to manage. Keeping track of what’s coming in, going out, and where everything is stored can be a real headache. But don’t worry, that’s where technology can help.

Warehouse management software can make your life easier, but with so many options in the WMS market today, how do you pick the right one? This article will help you navigate the top options and find the best one for your company.

Best WMS for SMBs

Understanding Warehouse Management Software

Warehouse management system (WMS) software is designed to help you manage and streamline warehouse operations. It’s like a digital assistant that keeps track of all the items in your warehouse – where they are, how many there are, and when they come in or go out.

The software can take care of tasks like keeping track of inventory, helping with picking and packing orders, and even assisting with shipping and receiving. It’s a way to ensure everything in your warehouse is organized so it can run smoothly. It’s a real game changer that will help you determine the areas for improvement in your business.

The Importance of Warehouse Management Software for Small Business

If you’re running a business, you know that every minute and dollar counts. You can save time by automating tasks that used to take hours. Your staff can now focus on more value-added tasks, like customer service. You’ll also save money by reducing errors and waste. Plus, you’ll always have a clear inventory picture to make smart, data-driven decisions about ordering and sales.

The Role of Software in Warehouse Management

Warehouses have a lot of moving parts. There’s incoming stock, outgoing orders, and everything in between. Managing this manually is time-consuming and leaves lots of room for error. WMS comes in to act as the brain of your warehouse. It tracks everything that’s happening and helps you manage it all.

For instance, the software can tell you exactly where a specific item is stored. It can alert you when stock is running low. WMS can even generate reports to help you understand trends and make better business decisions to dominate your market.

Essential Features of Warehouse Management Software

WMS software’s core functionality can include many different features. But some key ones can really make a difference to small businesses.

Inventory Control and Management

One of the main features to look for is inventory management. This feature helps you keep track of all the items in your warehouse. It tells you what you have, where it’s located, and how much of it is available.

Inbound and Outbound Operations

This feature handles everything related to incoming and outgoing googls. It helps you manage things like receiving shipments, picking and packing orders, and shipping out goods.

Labor Management

Running a warehouse involves managing people, too. That’s why labor management is so important. It can help you schedule shifts, track performance, and predict staffing needs based on trends.

Integrations with Other Systems

Your warehouse shouldn’t work in isolation. It should be able to connect with other systems you use, like your accounting or ecommerce software. This makes it easier to share data and keep everything in sync.

Reporting and Analytics Capabilities

Strong reporting and analytics capabilities are crucial to giving you the data you need about operations. Through useful insights, you can spot trends, identify issues, and make better decisions about how to move forward.

Review of Top 10 Warehouse Management Software


Shipbob Ecommerce Fulfillment Solutions For Online Brands

ShipBob’s WMS is a great tool to help your business grow. It’s special because it offers a mixed way of fulfilling orders, which helps to make things more efficient as your business gets bigger. This system allows you to keep track of your inventory in real-time, reducing mistakes in picking, packing, and shipping items.

ShipBob’s cloud-based WMS can work for any business of any size, whether you’re shipping thousands of orders each month or just starting.

ShipBob is a power player in the fulfillment space, so it makes sense we’d see them be the same with WMS. After all, they manage their own quite well to support thousands of other businesses.

ShipBob’s WMS features include:

  • Inventory management
  • Order fulfillment and management
  • Transportation management
  • Pick and Pack
  • Analytics and Reporting
  • Open API and App Store for integrations

ShipBob doesn’t publicly list their pricing, so you must request a quote. However, they note there are three fees: an implementation fee, a monthly software fee, and the cost of shipping each order.

ShipBob Pros
  • Mobile inventory app allows warehouse workers to handle tasks on the move
  • Manage multiple warehouses at once
  • Built-in inventory management system
ShipBob Cons
  • Must also be a fulfillment customer to use the WMS and inventory management software
  • You must ship between 3,500 and 120,000 orders monthly from your US-based warehouse.

Inflow Inventory

inflow inventory management softwre

Inflow Inventory’s WMS is a complete system to run your small business. This software can connect with the online shopping, accounting, and automation services that you use to get your work done faster.

Inflow Inventory may primarily be an inventory management software, but it also offers warehouse management features to make your life easier. It comes with a 14-day free trial, so you can try it out before you invest in it. You can use it to manage your entire order fulfillment process.

This inventory software’s key functions include:

  • Create labels and scan barcodes
  • Choose from over 50 carriers for picking, packing, and shipping
  • Accept B2B customer orders online
  • Calculate costs for producing new items
  • Manage the creation of purchase orders

The pricing starts from $110 per month, but you can save 20% if you choose an annual plan. The basic package covers two team members, one location, one integration, two hours of setup support, and up to 100 monthly sales orders. Additionally, you’ll have unlimited access to customer support and a dedicated customer success manager.

The Enterprise plan is available at $1319/month if your needs are more extensive. This includes 25 team members, limitless inventory locations, up to 10,000 monthly sales orders, and 10 hours of setup help. For an extra fee, you can also include bill of material, work orders, and serial numbers.

Inflow Inventory Pros
  • Easily optimize your supply chain management
  • Manage your entire warehouse process, from inventory to order management
  • Mobile app to make things easier for your warehouse team
  • Scales as you grow
  • Dedicated account manager
Inflow Inventory Cons
  • Difficult to manage multiple warehouses
  • Integrations are limited depending on your plan
  • Lot code tracking is unavailable



Katana’s warehouse management system is a tool designed to make warehouse management easier. It helps you keep track of your products and materials, no matter their number or inventory location.

Katana can also help you plan your work. For example, if you need to make 100 toys and each needs five parts, Katana can tell you if you have enough. If you don’t, it will let you know so you can order more for more accurate production planning.

With this platform, you can better integrate sales, manufacturing, and accounting processes to understand your daily supply chain activities. The flexible plans let you adjust and adapt as your business requirements evolve.

Katana simplifies the process of:

  • Viewing live updates on your items’ whereabouts
  • Monitoring the progress of overall operations
  • Adjusting the scale of your operations as required

Four pricing options are available, with monthly costs ranging from $129 to $999. The Professional Plan offers a $200/month discount for the first year but includes a $600 charge for guided setup. Custom plans are provided for Enterprise customers, tailored to their specific needs – considering factors like the number of users and shop floor operators. Choosing an annual plan can provide overall savings.

Katana Pros
  • Offers a 14-day trial at no cost
  • Supports both native and API integrations
  • Allows the flexibility to upgrade or downgrade plans as per your needs
Katana Cons
  • Each plan comes with a limit on shipments
  • Features like batch tracking and barcode scanning are not included in all plans
  • The basic plan does not allow the addition of shop floor operators

Sage X3

Sage X3 Warehouse Management Software

Sage X3 is a type of software businesses use to manage their operations. It’s like a digital toolbox that helps companies stay organized. With Sage X3, businesses can keep track of their money, inventory, and customer relationships in one place. It’s designed to make running a business easier and more efficient.

Sage Inventory Advisor is a cloud-based stock management system that makes inventory control easy. No matter what stage you’re in, you can find a plan that works for you.

With Sage Inventory Advisor, you can:

  • Easily track inventory
  • Leverage big data for insights into your company
  • Get a bird’s-eye view of your entire inventory

Sage Inventory Advisor helps you manage your inventory. It can start for as little as $199 per month. The cost depends on how many people will use it, the number of items, and if you need any special customizations. You can get a special quote that fits what you need, instead of one size fits all.

Sage X3 Pros
  • Customizable inventory management solution
  • Connects to ecommerce or accounting software
  • Includes everything from sales, buying, inventory, manufacturing, accounting, and cost management.
  • Great for businesses that have to follow many rules, like those in the chemical, drug, and manufacturing industries.
  • Customizable reports
Sage X3 Cons
  • While they offer help if you have problems, it can be expensive, especially if you need help often.
  • Some people have found too many problems with the software, given what they pay to keep using it.
  • Using and keeping the software can be expensive, which might not be good for small businesses or new companies.
  • Setting up the software can be hard, and hiring an outside company might add to the overall costs.

Finale Inventory

Finale Inventory

Finale Inventory is a tool that helps businesses keep track of their products smartly. It’s easy to use but also strong enough to handle the needs of growing businesses.

Finale makes it easy to handle inventory management across multiple sales channels.

Finale Inventory lets you do a lot of things:

  • Manage your inventory from many warehouses in one place
  • Take care of online store inventory
  • Look after manufacturing
  • Handle buying and restocking
  • View thorough financial reports and asset value

Finale Inventory has five plans to pick from. The prices range from $99 to $649 each month. You can get discounts if you pay yearly. The Platinum plan needs a special quote because it’s a custom plan for big businesses. The plan you pick decides how many users can use the account, how many orders you can handle, how many integrations you can use, and how many products you can list. Some plans also let you connect with QuickBooks Online and give API and EDI access.

You’ll pay an additional $200 a month for the WMS module.

Finale Inventory Pros
  • Easy-to-use platform
  • Various integrations to simplify your work process
  • Excellent customer support
Finale Inventory Cons
  • Despite being user-friendly, the software can be complicated
  • Some users might find it too expensive
  • Not many options for personalization



Floship is a logistics company that specializes in global ecommerce. As one of the top warehouse management systems, they can handle all of your essential warehouse management processes, from inventory tracking to order management. Whether you’re a small warehouse or a large wholesale distributor, you can make this platform work for you.

Floship is a tool that helps you connect everything in your online store. It can link to the people who make your products, big online marketplaces and shopping websites, platforms for selling stuff online, shipping companies, systems for planning resources, customer management, order management, and more.

Floship offers you a comprehensive suite of supply chain solutions, which include:

  • Worldwide storage and order fulfillment
  • Initial and final stage delivery solutions
  • Customer relationship management
  • International returns handling

To cater to your specific requirements, Floship requires a quote request, enabling them to tailor a plan that best suits your needs.

FloShip Pros
  • Global logistics solutions
  • Basic inventory management software
  • Large partner network to help business owners with other tasks
FloShip Cons
  • Limited warehouse locations
  • Pricing information isn’t publicly listed

The Fulfillment Lab

The Fulfillment Lab

The Fulfillment Lab focuses on none other than ecommerce fulfillment solutions. Though they focus on helping you ship orders to customers, they can also help you manage your warehouse and product storage.

The Fulfillment Lab is a great choice for inventory and warehouse management. It’s easy to scale as your SKU library grows.

  • Inventory Tools: It helps keep track of all your products, where they are stored, and how many you have left. This means you’ll always know your stock levels.
  • Multiple Locations: The Fulfillment Lab lets you store your items in different places. This means you can keep your products closer to your customers, making delivery faster and cheaper.
  • Custom Packaging: You can design your own packaging with The Fulfillment Lab. This gives your product a unique look and can help your brand stand out.
  • Integration with Sales Platforms: The Fulfillment Lab can connect with Shopify, Amazon, and other platforms where you sell your stuff. This makes selling and delivering your products much easier because everything is in one place.

Pricing information isn’t listed, so you’ll have to request a quote for more information.

The Fulfillment Lab Pros
  • Intuitive features for inventory management
  • Easy to get a grip on inventory movements
  • Support for multiple sales channels and accounting integration
The Fulfillment Lab Cons
  • Minimum shipment requirements
  • Pricing isn’t publicly available

Zoho Inventory

Zoho Inventory

Zoho Inventory helps businesses keep track of all their stuff, making it easier to find items for orders. It is one of many products the company offers, allowing you to manage all aspects of your business with one company.

Zoho Inventory is part of a suite of tools for businesses, including accounting, online store, and more. While there’s a free plan, you can also get a free trial of their paid plans to see if you want to use the software before committing.

Zoho’s inventory product includes everything you need for order processing and shipping in an intuitive interface. It includes major features like barcoding and stock reorder points for easy replenishment.

Pricing ranges from $29 to $299/month, depending on plan. Annual plans come with a 20% discount.

Zoho Inventory Pros
  • Free inventory software offering basic inventory management
  • Easy to see inventory levels
  • User-friendly interface
  • Great for small businesses who are trying to be resourceful
Zoho Inventory Cons
  • No pick list, which makes it hard for warehouse workers to pick orders and putaway returns
  • Missing some basic features like average cost of an item
  • May not be suitable for larger companies or wholesale businesses


UpKeep Warehouse Management

UpKeep is a handy tool that helps businesses keep everything organized. It keeps track of all your stuff, so you don’t have to. It can tell you what items are running low and need to be reordered. It even gives you useful info about how to control costs and make sure you always have enough supply in stock. It helps with work orders and asset management, too.

Not all warehouse management software is built with manufacturers in mind. We added this one to the list for its asset tracking and parts tracking options, along with work order features.

UpKeep offers small businesses a variety of features to support their sales process, including work order management, asset management, and maintenance reminders.

Pricing depends on whether you’re using the product for maintenance, asset management, or both.

Plans start at $20/user/month, and require custom pricing and a demo for the more advanced versions. Each plan comes with a free trial, no credit card required.

UpKeep Pros
  • Parts and inventory management
  • Mobile app to make it easy for warehouse workers
  • Good for asset tracking
UpKeep Cons
  • Limited analytics data – the reports you can get could be improved
  • Invoice management needs improvement – you cannot save or return to an invoice in the software


Striven Inventory Management Software

Striven is a complete business suite. It works well for retail businesses and wholesale distributors. One of the tools in the suite is inventory management software that can also help you handle warehouse tasks.

Since Striven is an all-in-one business management tool, you’ll get everything you need to manage your business in a single platform. It includes accounting, CRM, sales, project and task management, inventory, human resources, portals, and workflows.

Striven scales can handle any inventory volume and multiple inventory types. It can also support dropshipping businesses. This makes it a great tool for wholesalers who deal with various products.

Pricing is $35/user/month for the standard plan or $70/user/month for the enterprise plan. The difference between the plans is the number of inventory items and locations. The standard plan is enough if you have fewer than 100,000 items or need fewer than 1,000 inventory locations. The enterprise plan includes 500,000 inventory items and unlimited locations if you need to amp things up.

Striven Pros
  • Great customer service, including phone support
  • Customizable to meet your business needs
  • All in one tool makes it easy to run your business from one place
  • Affordable compared to other software in the space
Striven Cons
  • Because Striven can do so much, it can take time to learn how to use all of its features
  • Limited integrations mean it may not work with all your other tools
  • Some users report occasional glitches or bugs

How to Choose the Right Warehouse Management Software

Proper warehouse management can be a game-changer for your business. Here are some steps to help you choose the right software.

Assess Your Business Needs

First, think about what you really need. What problems are you trying to solve? What tasks do you want to automate? The answers will help guide your search.

Evaluate Software Features

Next, look at the features each software offers. Does it cover all the areas you need? For example, ensure solid inventory features are available if inventory control is a big issue.

Consider Software Scalability

Think about the future. Will the software be able to grow with your business? If you plan to expand, you’ll want software that can handle more volume and complexity over time.

Check User Reviews and Ratings

Check out what other users have to say. Are they happy with the software? What problems have they encountered? This can give you a good idea of what to expect.

Customer Support

Dedicated AMPhone Support24/7 SupportHelp Center
Inflow Inventory
Sage X3
Finale Inventory
The Fulfillment Lab
Zoho Inventory

Finally, consider the level of customer support. If something goes wrong, you’ll want to know someone can help. Look for software with strong customer service reviews.

Can Warehouse Management Software Improve Business Efficiency?

Investing in a quality warehouse management system can significantly improve business efficiency. It streamlines processes, lowers expenses, and optimizes operations to fuel growth.

The Impact of Software on Warehouse Operations

WMS transforms operations in many ways. It provides better inventory visibility, optimizes workflow, increases productivity, and minimizes time spent on tasks like inventory management. This technology also enhances operational efficiency, monitoring work processes at various levels.

Real-Life Examples of Improved Efficiency

Many businesses have seen improvement after implementing warehouse management systems. For example, some companies have been able to store more inventory within the same space by optimizing their warehouse layout. Others have reduced operating costs and gained real-time inventory data.

Overcoming Challenges in Implementing Warehouse Management Software

Implementing warehouse management system software is a major change that can introduce several challenges:

  • Staff Training: New software means your team has to learn new things. You can make this easier by giving them training and help when needed.
  • Integrations: A new warehouse management system needs to integrate seamlessly with your current systems to avoid data silos or operational hiccups. This requires careful planning and testing. Sometimes, you might need to upgrade or replace existing systems to ensure compatibility.
  • Change Management: Sometimes, people don’t like change. It’s important to tell your team why you’re starting the new software, how it will make their jobs easier, and what changes they can expect. This can make everyone feel better about the new system.
  • Costs: Starting new software can be expensive at first. But remember, in the long run, it will save your business money and make things run smoother. Looking at the costs and benefits can help you decide if it’s worth it.
  • Moving Data: Shifting data from the old system to the new one can be a big job. Plan this carefully to avoid losing or messing up any data. You might need to clean up your data before moving it.
  • Customization: Every business is different, and so is the software they need. You might need to tweak the new software to fit your business. This might need more planning and resources.

Practical Tips for Successful Software Implementation

Starting new WMS software can feel like a big task, but it doesn’t have to be. Here are some easy tips to help you do it successfully:

  • Start small: You don’t have to implement the new software company-wide at once. Instead, you could begin in one area or department. Once everyone is comfortable with it, you can expand to other parts of your business.
  • Keep checking on things: Even after you start the new software, keep an eye on how things are going. Are there any problems? Is there anything that could be better? Don’t be afraid to make changes if you need to.
  • Get Help if Needed: If you’re having trouble with the software, don’t hesitate to ask for help. Some experts know a lot about this kind of software, and they can absolutely help you figure things out.

Which WMS Will You Choose?

The right warehouse management software can greatly boost your efficiency and success, whether in a warehouse or distribution center.

Our top warehouse management solution recommendations are:

  • Best for Small Business: Our top warehouse management solution recommendation is ShipBob. Their platform provides everything you need to manage your warehouse, inventory, shipping, and fulfillment.
  • Best for Enterprise: Sage X3 is the best solution for enterprise businesses because it is a robust ERP that makes it easy to connect to other software in your workflow for seamless operations.
  • Best for Retail/Wholesale: Striven is the best option for wholesale distributors and retailers who need access to an entire suite of tools in one place. Take care of your CRM, project management, sales, and more from a centralized platform.

These are the clear power plays in the industry that will definitely help you gain traction and an advantage over the competition.

The bottom line is that before you make a decision, you need to: read warehouse management systems reviews, try out free trials, or schedule demos for the tools that interest you. You won’t know the best fit until you’ve tried your options. When choosing your warehouse management software, look for one that can grow with you. It can be annoying to set up a system and start using it, only to realize a few months later that you need a bigger system – that’s a sure-fire way to set yourself back.

About the author

Photo of author
Darren DeMatas
Darren has an MBA in Internet Marketing and 10+ years of experience marketing retail, manufacturing and Internet marketing corporations, 7-figure brands and startups online. Follow him on TwitterLinkedIn

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